Improved Red Robin Calendar

We’ve upgraded the

“Optimize for Equal Distribution”

logic to ensure fairer and more consistent appointment allocation across your team.

Appointments are now distributed intelligently within each month, helping maintain balance and prevent any team member from getting overloaded.

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✅ What’s New

Appointment distribution is now

calculated monthly

, based on the booking date
Bookings are assigned to the

least-booked team member

in that month
If a team member gets too far ahead, their

availability is temporarily limited
Availability updates dynamically to maintain

fair distribution across the team
Troubleshooting View highlights imbalance with a

“ROUND ROBIN” status

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🔐 How It Works

This logic applies only when

“Any Available Staff”

is selected
If a specific team member is chosen, the booking will go through regardless of distribution

When a booking is made:

The system checks how many appointments each team member has in that month
The

least-booked member is prioritized
If there’s a tie, the system uses the

predefined team order
If the selected member is unavailable, the system moves to the

next eligible member

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📊 Monthly Distribution Logic

Distribution is evaluated

within the same month as the booking
No team member can be more than

3 appointments ahead

of another
If this limit is exceeded, their

availability is temporarily hidden

and it is restored once others catch up

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💡 Example

If a customer is booking an appointment for

April

, the system only considers bookings in

April

User A will be temporarily hidden until User B receives bookings and the gap reduces.

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⚠️ Important Notes

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💡 Best Practices

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🎯 Why This Matters